Documents Online Expands Its Portfolio With The Launch Of A Contracts Management System
Submitted by: The IPC Group
2013-09-28 00:01:51
Documents Online has recently launched a low cost cloud based Contracts Management System which can be accessed 24 hours a day from any location using mobile devices such as tablets or Smart Phones.
(OPENPRESS) Cloud based document management specialists, Documents Online, has recently launched a contracts management system which automates and manages all the processes associated with establishing contracts with suppliers through to the termination, completion and renegotiation of agreements.
Documents Online is a sister company of The IPC Group which has extensive experience in Electronic Document Management Systems and has supplied software, scanning services and Workflow systems for over 17 years. At the core of the cloud based Contracts Management System is document management and workflow and the years of accumulated knowledge in these areas have led to the natural development of this product.
With costs ever under pressure for all sizes of organisation, the need for efficient contract process management has never been greater. Even if a business has rationalised its supplier relationships, it's likely that it will be using more equipment than ever. Mobile phones, company cars, photocopiers, vending machines, IT infrastructure and water coolers all have suppliers and they all have contracts. Managing these contracts is a huge challenge and quite apart from the administrative burden, the complexity presents all kinds of risks, from compliance issues to the danger of automatically renewing contracts without re-negotiating.
An automated system allows a company to capture and store electronically all documentation relating to each contract, receive email alerts for renewals, easily search and retrieve all contract data, produce statistical reports and provide accurate expenditure figures.
Access to the system can be strictly controlled by issuing rights only to users who have the required authority providing far greater security than a paper based system. All processes are driven through the workflow system which ensures that no important stages are overlooked and that terms and conditions are properly understood.
The cloud contracts management system is sold on a subscription basis and is extremely low cost. No internal IT support is required as Documents Online host and support the system for its clients as well as installing and managing all upgrades.
Using an automated Contracts Management System will ensure that there are no more missed deadlines for contract renewals, no more overpayment or penalty fees and no more out of date versions of agreements.
Documents Online's Director, Graham Light commented:
'Our cloud based Contracts Management System has been developed specifically for customers who need to manage contracts and agreements across a range of internal divisions. In the current financial climate, paper based systems are simply not robust enough, and vital contract renewal dates can easily be missed. By using our system substantial cost savings can be made allowing businesses to operate more profitably.'
